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City of Ontario
· City
· California
Agenda Management Software
PROPOSALS DUE
October 05, 2026, 5:00 pm PDT
Closed
Deadline moved · was Sep 30 → now Oct 5 · +5 days
WHAT THEY WANT
(Summarized from the RFP)
The City of Ontario, California is seeking proposals from qualified vendors to supply a cloud-based, Software-as-a-Service (SaaS) Agenda Management platform to replace the City's existing Granicus system. The procurement covers the full software solution plus all professional implementation services, including system configuration, workflow development, data migration, third-party integration, training, testing, and go-live support.
DOCUMENT SET
4 documents
· 851KB
CHANGES SINCE PUBLISHED
2 changes
WHAT OTHERS ASKED
28 questions answered
▶
Which Granicus services, if any, does the City expect to retain after the new agenda-management system goes live?
Scope/requirements · Incumbent
▶
Could the City provide the approximate date range, meeting count, video hours, and total data volume to be migrated from Granicus?
Scope/requirements · Incumbent
▶
Could the City identify its Laserfiche deployment model, version, and available integration method? 9.
Scope/requirements
▶
Does the City have a target go-live date or required period of parallel operation with Granicus?
Scope/requirements
▶
Will the City accept reasonable alternative evidence of fiscal stability from a privately held company that does not produce audited financial statements?
Eligibility
▶
1. Appendix D (Proof of Value). RFP Section E.3 says the Proof of Value will validate "the requirements specified in Appendix D," but Appendix D is not in the solicitation package. Please publish it, or confirm that the Proof of Value will validate the requirements in Attachment C.
Preference
All 28 answers open with a free account.
ABOUT THIS RFP
RFP number
2015
Budget
Not Assigned
Published
Entity type
City
State
California
Summarized from the City of Ontario portal.
HOW TO SUBMIT
Proposals must be submitted electronically through the City's online bid management platform, PlanetBids, accessible via the City's website at www.ontarioca.gov under 'Bids and Proposals.' New vendors must register on PlanetBids before they can download solicitation documents or submit a proposal. Proposals must be uploaded as a PDF file attachment through PlanetBids and signed by an individual authorized to execute legal documents on behalf of the proposer. Proposals submitted by fax, email, telephone, mail, hand delivery, or any other means will not be accepted and will be returned unopened. PlanetBids will not accept late proposals; only proposals that have transmitted successfully and received a PlanetBids confirmation number with a time stamp will be considered. Technical difficulties with submission may be directed to PlanetBids Support at (818) 992-1771 or to the City Purchasing Department at (909) 395-2012.
NAICS CODES & TAGS
541512
541511
Software Selection and Implementation
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
This RFP has closed
Proposals were due October 05, 2026, 5:00 pm PDT. Leads tracks active RFPs from posting to deadline.
