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City of Bend
· City
· Oregon
Online Real Estate Lien Search Services
PROPOSALS DUE
October 13, 2026, 3:00 pm PDT
Closed
WHAT THEY WANT
(Summarized from the RFP)
The City of Bend is seeking a vendor to provide an online real estate lien search service that lets title companies and members of the public check the City's real estate lien docket for outstanding liens and balances. The City wants the tool delivered as a software-as-a-service solution that the vendor hosts, manages and supports, so that the City's lien data can be published and searched without City staff building or maintaining an application.
DOCUMENT SET
8 documents
· 915.5KB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
2 changes
WHAT OTHERS ASKED
7 questions answered
▶
Will the City clarify that Section 6 ownership of work product excludes the vendor’s pre-existing SaaS platform, software, reusable components, methodologies, generic configurations, and generalized product improvements, while preserving City ownership of City Data and City-specific deliverables?
Award & contract · Compliance
▶
For a mandatory Exhibit D requirement, will an availability response of “C” - functionality delivered through configuration of the generally available product-satisfy the pass/fail requirement, provided the functionality is operational by go-live? Must all such configured functionality also be operational during the Round 3 demonstration?
Compliance · Preference
▶
What is the required production go-live date, and is the selected vendor expected to migrate historical data, subscriber accounts, open payoff requests, messages, or billing history from a current system? If so, please identify the current system and available export formats.
Scope/requirements · Incumbent
▶
Please clarify the required financial workflow: will the selected vendor collect payments directly from subscribing entities, or will the vendor track searches and invoice the City while the City independently bills subscribers? Please also identify required treatment of markup, refunds, disputed searches, credits, and account-level reconciliation.
Scope/requirements · Pricing
▶
Exhibit D #9 references "any additional notes required by the City." Will these notes be supplied as part of the City's data feed, or does the City expect authorized City staff to enter and maintain these notes directly within the vendor's system?
Scope/requirements
▶
Exhibit D #16 requires that the City be able to rebill and markup the service to subscribing entities. Does the City intend to apply a single City-established rate to all subscribing entities during a billing period, or may the rate differ by subscribing entity?
Pricing
All 7 answers open with a free account.
ABOUT THIS RFP
RFP number
27-4107
Budget
Not Assigned
Published
Entity type
City
State
Oregon
Summarized from the City of Bend portal.
HOW TO SUBMIT
Submit one electronic copy through the City of Bend eProcurement Portal (https://bendoregon.bonfirehub.com); register as a vendor on the portal to download documents and respond. Hard copies are accepted only by prior arrangement with the Issuing Officer at least two business days before the due date; faxed or emailed submissions are not accepted. Questions go through the portal's Messages / Vendor Discussions tab.
NAICS CODES & TAGS
541512
541511
Software Selection and Implementation
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
This RFP has closed
Proposals were due October 13, 2026, 3:00 pm PDT. Leads tracks active RFPs from posting to deadline.
