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City of West Hollywood
· City
· California
Restaurant Grant Program Administration and Technical Assistance Services
PROPOSALS DUE
October 09, 2026, 5:00 pm PDT
Closed
WHAT THEY WANT
(Summarized from the RFP)
The City of West Hollywood is seeking qualified firms to provide two categories of professional services in support of Round 2 of its Restaurant Grant Program: (1) comprehensive grant administration services and (2) restaurant-specific technical assistance services. Firms may propose on one or both components. The total program allocation for Round 2 is up to $1,295,000, with a not-to-exceed budget of $259,000 for grant administration services and a separate not-to-exceed budget of $50,000 for technical assistance services. Approximately 88 to 100 eligible West Hollywood restaurant businesses are anticipated to receive grants of up to $12,500 each.
DOCUMENT SET
2 documents
· 5.6MB
CHANGES SINCE PUBLISHED
No amendments were filed before it closed.
WHAT OTHERS ASKED
8 questions answered
▶
For firms proposing solely on Component 1 – Grant Administration Services, may relevant experience of the proposed project manager/key personnel obtained while employed by public agencies be included as relevant project/program experience under Section 3, Relevant Experience and References, particularly for a newly established consulting firm?
Compliance
▶
For Component 1 – Grant Administration Services, may the services, including biweekly coordination meetings with City staff, be performed remotely, with in-person attendance provided only when specifically requested by the City?
Scope/requirements
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For a Component 2-only proposal, please clarify: 1. The RFP estimates 88–100 grant recipients. How many businesses in total must technical assistance serve, and what activities must each complete for eligibility? For the four workshops per month in January–March, what duration and attendance should we price, and what total number and duration of individual advising sessions must be included? 2. Is Russian-language advising support required? If so, what advising, interpretation or translated materials must the contractor supply and fund, versus the City or grant administrator? 3. May individual advising and coordination meetings be remote? Please specify the expected number, location and duration of any required in-person activities. 4. What meeting/reporting frequency, evaluation deliverables, and post-March services, if any, must pricing include through the June 30 contract end?
Scope/requirements
▶
Does the City have a required or anticipated minimum number of one-on-one advising hours per restaurant, or should proposers recommend a service level within the $50,000 Component 2 budget?
Pricing
▶
The RFP references a minimum of four technical-assistance opportunities per month and also a minimum of four group-facilitated workshops per month from January through March 2027. Please confirm whether the City requires at least 12 group workshops, in addition to one-on-one advising.
Scope/requirements
▶
Grant-fund disbursement For Component 1, will the City advance direct grant funds to the selected administrator for distribution, pay recipients directly, or require the administrator to disburse funds and seek reimbursement? If funds will be advanced, what financial controls or separate-account requirements will apply?
Award & contract
All 8 answers open with a free account.
ABOUT THIS RFP
RFP number
Not Assigned
Budget
$309,000
Published
Entity type
City
State
California
Summarized from the City of West Hollywood portal.
HOW TO SUBMIT
Proposals must be submitted electronically through the City of West Hollywood's PlanetBids online portal. Submissions must be uploaded as a PDF file. Late or incomplete proposals will not be considered. Questions must also be submitted through PlanetBids; questions sent to any other email address or outside the PlanetBids portal will not be accepted.
NAICS CODES & TAGS
541611
541618
Grant administration
Community and Business Growth Strategy
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
This RFP has closed
Proposals were due October 09, 2026, 5:00 pm PDT. Leads tracks active RFPs from posting to deadline.
