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University of Washington
· Education
· Washington
Student Information System Software Solutions RFi
PROPOSALS DUE
October 23, 2026, 11:59 pm PDT
7 days left
Deadline moved · was Oct 16 → now Oct 23 · +7 days
WHAT THEY WANT
(Summarized from the RFP)
The University of Washington is conducting a Request for Information (RFI) to gather market intelligence from Student Information System (SIS) software vendors as part of its multi-year Student Systems Transformation (SST) Program. The University's current SIS runs on a decades-old COBOL-based mainframe with layered integrations, UW-developed web applications, and numerous vendor systems added over time — a fragmented ecosystem that limits efficiency, constrains analytics, and presents growing operational risk. This RFI is part of Phase 1 (Discovery) of the SST Program and is intended to inform a comprehensive business case and executive recommendation that will guide future procurement and implementation phases. A resulting RFP is anticipated.
DOCUMENT SET
11 documents
· 1.8MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
3 changes
WHAT OTHERS ASKED
234 questions answered
▶
Does UW anticipate selecting a software vendor first and then an implementation partner, allowing joint vendor/partner teams, or evaluating implementation partners independently?
Award & contract
▶
What contractual mechanism does UW expect for approved scope changes, including pricing, schedule relief, and documentation requirements?
Administrative
▶
Does UW anticipate milestone-based acceptance and payment, and if so, how will acceptance be defined for configuration, integrations, conversion, testing, and go-live?
Administrative
▶
What lead time should vendors and implementation partners assume for UW legal, data-processing, security, accessibility, and procurement reviews before work can begin?
Administrative
▶
What initial contract term and extension options does UW anticipate for implementation and ongoing software/services?
Award & contract
▶
What is UW’s current target timing for a future RFP, vendor selection, contract award, implementation start, and desired first production go-live?
Award & contract
All 234 answers open with a free account.
ABOUT THIS RFP
RFP number
1255311
Budget
Not Assigned
Published
Entity type
Education
State
Washington
Summarized from the University of Washington portal.
HOW TO SUBMIT
Responses must be submitted electronically in PDF or Word format through the University of Washington's Workday Strategic Sourcing website at https://university-of-washington.public-portal.us.workdayspend.com/. Vendors must register for the sourcing event using reference number 1255311. Responses are limited to 15 pages. All questions must be submitted in writing through the Workday Strategic Sourcing system's messaging portal, citing the applicable RFI section and paragraph number and using the attached Question Template (Attachment E). The sole point of contact is Benjamin D. Cory at bcory@uw.edu.
NAICS CODES & TAGS
541512
541611
Software Selection and Implementation
Strategic Planning
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
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Changes since published
3 changes filed since it went out, each one summarized, so a date or a requirement never shifts without you knowing.
What others asked
234 questions the government entity answered in writing — the answers bind.
The documents
The set as published, in one folder or as direct links to the document.
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