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San Diego County
· County
· California
Artificial Intelligence (AI) Report Writing Services for the Department of Probation
PROPOSALS DUE
October 30, 2026, 3:00 pm PDT
10 days left
Deadline moved · was Oct 16 → now Oct 30 · +14 days
WHAT THEY WANT
(Summarized from the RFP)
The County of San Diego Department of Probation is seeking a vendor to design, deliver, and maintain an artificial intelligence-enabled report writing solution that streamlines probation officer court report preparation. The system must automate drafting, data extraction, and summarization of information drawn from police reports, discovery packets, case notes, transcripts, criminal histories, and other structured and unstructured documents — reducing manual workload while preserving human judgment throughout the review and approval process.
DOCUMENT SET
7 documents
· 4.8MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
1 change
WHAT OTHERS ASKED
25 questions answered
▶
Please identify the target systems/interfaces, report templates, authorized representative test data and measurable acceptance criteria for the one-business-day drafting target and approximately 600 to 700 or more monthly reports, including expected case complexity and audio/video workload.
Scope/requirements
▶
Do the IT requirements permit an appropriately isolated Azure-hosted solution, including approved managed-model services, or require a County-selected hosting environment? Please identify mandatory geographic restrictions for hosting, backups, support access and development without County data.
Compliance · Scope/requirements
▶
Section 2.6 permits a CLETS implementation plan when current access is unavailable. Please confirm which CJIS/CLETS checks, training, agreements and approvals must exist at proposal submission versus before access to criminal justice information or production operation, and whether this applies to support personnel with potential privileged access.
Compliance
▶
For sections 2.12 and 2.20, may similar government experience and references be supplied by a named delivery partner or subcontractor? Can relevant key-personnel experience at a prior employer supplement, but not be presented as, the offeror's organizational history? Please clarify whether all three references must concern the proposed solution and the prime offeror.
Compliance
▶
The Statement of Work references "County-approved templates" and requires the proposed system to apply "standardized, County-approved templates and formatting structures," but no sample report templates or field-level specifications are included in the RFP package. Can the County provide sample Probation report templates (or the required sections/fields for each report type) so Offerors can accurately scope and describe their template-configuration approach in response to Submittal Items 2.8 and 2.8.6?
Scope/requirements
▶
Please confirm that the County will own County Data, County-specific outputs and configurations, documented interfaces, and County-funded custom deliverables. Please also confirm that County ownership and transition rights do not include the Offeror's or third parties' pre-existing or independently developed platform, software, models, model weights, algorithms, prompts, templates, methods, tools, know-how, generic configurations, general improvements, cloud services, compiled software (object code), or source code. Under the exit and disentanglement requirements in draft agreement sections 9.3.3 and 9.3.7, must the Offeror hand over or license any of these excluded items? Would exporting County Data, County configurations, documented interfaces, and County-funded custom deliverables satisfy those requirements? If not, please identify each additional item and the ownership, license, or delivery right the County expects.
Award & contract
All 25 answers open with a free account.
ABOUT THIS RFP
RFP number
RFP 13365
Budget
Not Assigned
Published
Entity type
County
State
California
Summarized from the San Diego County portal.
HOW TO SUBMIT
Proposals must be submitted electronically via the County's BuyNet portal at https://sdbuynet.sandiegocounty.gov/. Offerors must first select 'Participate in RFx' for this solicitation in BuyNet to access all RFP materials and receive notifications. Proposals must be submitted as PDF files (except where otherwise specified), formatted for 8.5" x 11" pages with minimum 0.5" margins and 11-point font, and signed with an original handwritten signature by an authorized officer or employee — electronic or digital signatures are not accepted; signature pages must be scanned from an original handwritten signature or submitted as clear photographs of signed pages. Cost and pricing information must be contained exclusively within the Cost/Price exhibit. If BuyNet submission is not possible due to technical difficulties, proposals may alternatively be submitted at the Purchasing and Contracting front desk as electronic files on CD/DVD or as a printed proposal, prominently marked with the RFP number on the outside of the packaging. The most recent submittal received before the deadline will be considered the official submission. Proposals are addressed to the County of San Diego, Department of Purchasing and Contracting, 5560 Overland Avenue, Suite 270, San Diego, California 92123.
NAICS CODES & TAGS
541512
541511
541618
Information Technology Support Services
Data Analytics and Research Services
Organizational Effectiveness Consulting
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
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Changes since published
1 change filed since it went out, summarized, so a date or a requirement never shifts without you knowing.
What others asked
25 questions the government entity answered in writing — the answers bind.
The documents
The set as published, in one folder or as direct links to the document.
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