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State of Oregon
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· Oregon
Commercial Tobacco Prevention and Cessation Communications Strategy and Services
PROPOSALS DUE
October 26, 2026, 3:00 pm PDT
10 days left
Deadline moved · was Oct 19 → now Oct 26 · +7 days
WHAT THEY WANT
(Summarized from the RFP)
The Oregon Health Authority (OHA), through its Public Health Division's Health Promotion and Chronic Disease Prevention Section and Tobacco Prevention and Education Program, is seeking a strategic communications contractor to manage and execute comprehensive commercial tobacco prevention and cessation communications services statewide. The work centers on sustaining and evolving the Smokefree Oregon social-marketing brand and its culturally specific sub-brands, including Vive Sin Fumar, while countering tobacco industry marketing and advancing policy, systems, and environmental change to reduce tobacco-related health inequities.
DOCUMENT SET
11 documents
· 2.1MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
2 changes
WHAT OTHERS ASKED
108 questions answered
▶
RFP Section 2.4 and the narrative in Attachment A, Exhibit A, Part 1, Task 1 specify 45 days after contract execution for the initial work plan. The Task 1 deliverables schedule specifies 30 days. Which deadline applies?
Award & contract
▶
a) Under Sections 3.1 and 3.3.4.6, may a subcontractor’s designated Key Person satisfy the minimum qualifications in Section 3.1.1? b) For Section 3.1.2, must the qualifying senior-management person be employed by the prime contractor, or may that person be senior management of a proposed subcontractor?
Eligibility
▶
a) For the initial $1.5 million period, does OHA have an expected allocation between paid media purchases and professional services? b) Can OHA provide anticipated campaign quantities, priority deliverables, or a representative work plan to support comparable pricing?
Pricing
▶
Subcontractor pricing disclosures: Under Section 3.3.5 and Attachment E, must proposers disclose actual salary/wage and fringe information for subcontractor personnel, or may subcontractors provide their fully loaded commercial billing rates?
Pricing
▶
Do the tobacco, alcohol, and cannabis relationship and revenue restrictions in Attachment H apply to subcontractors, including a media-buying agency? If so, would an agency’s work for an unrelated client in one of those industries make it ineligible to participate?
Eligibility
▶
Attachment A, Exhibit A, Part 2, permits up to a 5% markup on approved subcontractor invoices for administration of the subcontractor relationship. RFP Section 3.3.5 and Attachment E prohibit markups or commissions on media buys. May the 5% administrative markup be applied to a media- placement subcontractor’s professional service fees, provided the actual media purchases are separately itemized and passed through at net cost?
Pricing
All 108 answers open with a free account.
ABOUT THIS RFP
RFP number
RFP 6300 / S-44300-00015366
Budget
$19,000,000
Published
Entity type
State
State
Oregon
Summarized from the State of Oregon portal.
HOW TO SUBMIT
Proposals must be submitted electronically through the OregonBuys platform (https://oregonbuys.gov/) by following the procedures outlined in the OregonBuys Vendor Formal Solicitation Response guide (https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf). Proposers submit one copy of their proposal in Adobe Acrobat PDF format. Attachment C (Proposer Information and Certification Sheet) must bear the authorized representative's original signature, as must Attachment H (Tobacco, Alcohol, and Cannabis Certification Sheet). Any proposal materials believed to be exempt from public disclosure must be marked 'Confidential' within OregonBuys and accompanied by the completed Disclosure Exemption Affidavit (Attachment B). Technical Proposal Responses (Sections 3.3.4.1 through 3.3.4.6, excluding Key Person Resumes) are limited to 20 pages on 8.5" x 11" portrait-layout pages with a minimum 12-point font; Key Person Resumes are limited to two pages each. An email submission option is also referenced on the cover page. All communications must be directed solely to the Single Point of Contact, John F. Gardner, at john.f.gardner@odhsoha.oregon.gov.
NAICS CODES & TAGS
541820
541810
541613
541910
Strategic Communication
Outreach Consulting
Marketing and Advertising Strategy
Community Engagement Strategy
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
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Changes since published
2 changes filed since it went out, each one summarized, so a date or a requirement never shifts without you knowing.
What others asked
108 questions the government entity answered in writing — the answers bind.
The documents
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