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City of Santa Monica
· City
· California
Communications Consultants — Creative Services, Multimedia Production, Earned Media, Public Relations, and Strategic Communications
PROPOSALS DUE
October 13, 2026, 3:00 pm PDT
Closed
Deadline moved · was Oct 8 → now Oct 13 · +5 days
WHAT THEY WANT
(Summarized from the RFP)
The City of Santa Monica is seeking qualified communications consultants to support a broad portfolio of City programs, projects, and initiatives through an as-needed vendor pool. This solicitation is organized into two distinct practice-area tracks, and respondents may propose for one or both tracks — though only one track per submission is permitted.
DOCUMENT SET
4 documents
· 477.5KB
CHANGES SINCE PUBLISHED
3 changes
WHAT OTHERS ASKED
137 questions answered
▶
After written proposals, does the City anticipate interviews, creative presentations, or demonstrations for Track 1 shortlisted firms before pool award?
Administrative
▶
Please confirm whether any addenda have been issued since the August 27, 2026 release, and that the Oaks Initiative, Living Wage, Levine Act, and Proposal Forms packages required under 5.2 are only those posted in OpenGov (so vendors should download the current portal set before submitting).
Administrative
▶
The Living Wage Ordinance applies to contracts for services over $54,200. For this as-needed pool, is that threshold measured per task order, per fiscal year of task orders, or against the five-year agreement as a whole?
Award & contract
▶
Scope item I includes multilingual adaptation/transcription including Spanish. Is Spanish adaptation expected as a standing capability on every engagement, or only when specified in a task order, and should bilingual rates be broken out on the rate card?
Administrative
▶
For Police/Fire multimedia (scope item L), what background check, ride-along, site-access, or content-approval requirements should vendors assume at proposal stage versus at task-order kickoff?
Scope/requirements
▶
Track 1 includes FAA-certified drone photography. Attachment C lists CGL, auto, and workers’ compensation but not aviation / UAS liability. Will drone task orders require additional aviation insurance, and if so at what minimum limits, or will those requirements be set per task order?
Eligibility
All 137 answers open with a free account.
ABOUT THIS RFP
RFP number
Not Assigned
Budget
Not Assigned
Published
Entity type
City
State
California
Summarized from the City of Santa Monica portal.
HOW TO SUBMIT
Proposals must be submitted electronically through the OpenGov online vendor portal. Each submission may cover only one track; submittals containing multiple tracks will not be considered. Required uploads include: a Letter of Transmittal (PDF), qualifications summary, key personnel resumes, sub-consultant disclosure, references, work track plan, portfolio of recent work, AI-use disclosure, cost proposal/rate card, Living Wage Certification Form, Certificate of Compliance, Oaks Initiative Disclosure Form, Non-Discrimination Policy/Debarment Certification/Non-Collusion Declaration, and Levine Act Disclosure Form. Questions must be submitted through the Q&A tab in the online vendor portal, one question per submittal. Late proposals are not accepted.
NAICS CODES & TAGS
541820
541810
541430
541921
Strategic Communication
Public Affairs Consulting
Marketing and Advertising Strategy
Community Engagement Strategy
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
This RFP has closed
Proposals were due October 13, 2026, 3:00 pm PDT. Leads tracks active RFPs from posting to deadline.
