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City of San Leandro
· City
· California
Computer Aided Dispatch and Records Management System Software and Implementation Services
PROPOSALS DUE
December 04, 2026, 4:00 pm PST
49 days left
Deadline moved 2× · latest was Oct 27 → now Dec 4 · +38 days
WHAT THEY WANT
(Summarized from the RFP)
The City of San Leandro, on behalf of the San Leandro Police Department (SLPD), is seeking proposals for software and implementation services for a Computer Aided Dispatch (CAD) and Records Management System (RMS) environment that also covers Jail Management and Property and Evidence, with an integrated enterprise system preferred. The Department wants to replace a legacy platform nearing end of life — one with reduced vendor support, heavy reliance on spreadsheets and Word or PDF workarounds, weak case management, retention and audit capability, and limited mobile support — with a modern system that supports mission-critical operations around the clock with high availability, reliability and resiliency.
DOCUMENT SET
17 documents
· 3.3MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
3 changes
WHAT OTHERS ASKED
29 questions answered
▶
For Crash and Citations is the City planning to import from a third-party system if so who, or is the City's intent to export from the Records modules for each
Administrative
▶
Can the City please provide the system type for Crimeview?
Administrative
▶
Can the City please provide the system type for Crimetracer?
Administrative
▶
Can the City please provide the system type for Cellhawk?
Administrative
▶
Attachment A, Section 13 (Exceptions to Project Scope and Contract Terms), and RFP Body, Sections 3.6–3.7 (Contract Negotiation): Section 13 permits Proposers to identify exceptions to the RFP’s scope, terms, and conditions with their Proposal, and Sections 3.6–3.7 describe a Contract Negotiation phase conducted with the top-ranked Proposer following evaluation. Can the City confirm whether exceptions identified under Section 13 will be substantively discussed and negotiated during that Contract Negotiation phase, rather than being resolved unilaterally under the City’s reservation of the right to disallow exceptions stated in Section 13?
Award & contract
▶
Could an addendum reconcile the schedule's October 29 responses-to-questions date with the October 13 proposal deadline, and confirm the registration and question cutoffs?
Administrative
All 29 answers open with a free account.
ABOUT THIS RFP
RFP number
Not Assigned
Budget
Not Assigned
Published
Entity type
City
State
California
Summarized from the City of San Leandro portal.
HOW TO SUBMIT
Register first via the City of San Leandro Police Department RFP Registration Form; on confirmation the City provides a link to a secure electronic file transfer site for upload of all proposal documents, followed by a confirmation email listing the items uploaded. Use the Attachment A response forms, Attachment B requirements workbook, Attachment C1 cost worksheets, Attachment C2 cost narrative and Attachment D security questionnaire. Questions by one email only to Titus Britt, tbritt@sanleandro.org, and BerryDunn (Kate Offerdahl-Joyce, kate.offerdahl-joyce@berrydunn.com).
NAICS CODES & TAGS
541512
541511
Software Selection and Implementation
Public Safety Consulting
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
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Changes since published
3 changes filed since it went out, each one summarized, so a date or a requirement never shifts without you knowing.
What others asked
29 questions the government entity answered in writing — the answers bind.
The documents
The set as published, in one folder or as direct links to the document.
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