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State of California
· State
· California
Homeless Data Integration System Maintenance and Operations
PROPOSALS DUE
November 13, 2026, 5:00 pm PST
25 days left
WHAT THEY WANT
(Summarized from the RFP)
The California Interagency Council on Homelessness (Cal ICH) is seeking a qualified contractor to provide ongoing maintenance and operations (M&O) for the Homeless Data Integration System (HDIS), a statewide Software as a Service (SaaS) data warehouse that consolidates Homeless Management Information System (HMIS) data from 44 regional Continuums of Care (CoCs) across California. The HDIS was launched in June 2021 and contains data dating back to 2017. It performs data cleansing and identity resolution using Master Data Management techniques to generate an unduplicated count of people experiencing homelessness, supports policy development, public transparency, legislative mandate reporting, Public Records Act responses, and data transfers to council member departments. The system handles both personally identifiable and non-personally identifiable information under established data governance and data use agreements.
DOCUMENT SET
43 documents
· 9.3MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
1 change
WHAT OTHERS ASKED
35 questions answered
▶
Can ICH be used as a reference within the bidder qualifications form?
Compliance
▶
SOW Section 7.4 lists eleven numbered required documentation types, with item 4 being 'Security and Compliance Documentation.' EXHIBIT B: DELIVERABLES TABLE Section 1.4 (Documentation) lists only ten items and skips numbered item 4 entirely (the list jumps from item 3 to item 5). Should Security and Compliance Documentation be added to EXHIBIT B as its own Yes/No deliverable line, or is it not intended to be a separately tracked deliverable?
Scope/requirements
▶
The Incident Management SLA's liquidated-damages table (EXHIBIT E, Section 4) lists a First-Failure amount of 0.010% for Priority 1 and 0.05% for Priority 2, meaning the less-severe Priority 2 tier's first-failure penalty is listed as five times higher than Priority 1's. Can the State confirm the Priority 1 and Priority 2 liquidated-damages percentages in that table, since Priority 1 (Critical Impact) would be expected to carry the more severe penalty?
Award & contract
▶
Is the 20% cost-increase cap on license quantity growth (Section 8.2) assessed cumulatively across Years 2 through 5 combined, or does the 20% ceiling reset each contract year?
Pricing · Award & contract
▶
Is the 3% minimum DVBE participation goal calculated against the net proposal price for the 3-year base term only, or against the full 5-year term inclusive of both optional extension years?
Preference
▶
Can we confirm that Datto Box Style licenses are actually Datto Workplace Licenses?
Scope/requirements
All 35 answers open with a free account.
ABOUT THIS RFP
RFP number
27-ICH-001
Budget
Not Assigned
Published
Entity type
State
State
California
Summarized from the State of California portal.
HOW TO SUBMIT
Proposals must be submitted electronically via a State-provided file-sharing site. To gain access, bidders must email the Procurement Officer with the names, titles, phone numbers, and email addresses of no more than two contacts who will upload the proposal; access is granted within three business days of receiving the request and a signed Confidentiality Statement (Attachment 7). Proposals are organized into two volumes: Volume 1 (Response to Administrative and Technical Requirements) and Volume 2 (Cost). All required attachments and forms must be completed and included. Proposals must be submitted by two designated contacts through the file-sharing site only; other submission methods are not described as accepted. Bidders must also have a CDT Office of Statewide Technology Procurement (OSTP)-approved eVAQ on file prior to submission. Communications and solicitation updates are posted on Cal eProcure at www.caleprocure.ca.gov.
NAICS CODES & TAGS
541519
541512
541511
Information Technology Support Services
Data Analytics and Research Services
Homelessness Prevention and Housing Strategy
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
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Changes since published
1 change filed since it went out, summarized, so a date or a requirement never shifts without you knowing.
What others asked
35 questions the government entity answered in writing — the answers bind.
The documents
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