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City of Long Beach
· City
· California
Institutional Knowledge Modernization & Administrative Efficiency
PROPOSALS DUE
December 22, 2026, 11:00 am PST
47 days left
WHAT THEY WANT
(Summarized from the RFP)
The City of Long Beach is seeking a technology partner to improve how existing City staff find and use the City's institutional knowledge. Staff currently spend a significant amount of time moving through scattered and fragmented data systems, including SharePoint and Laserfiche, to locate public records, contracts, and City Council letters, memos, and minutes. That time goes into producing reports and answering Public Records Act requests, and the City wants it redirected to serving the community.
DOCUMENT SET
7 documents
· 2.2MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
No amendments recorded yet. If the entity publishes changes, they will be summarized here.
WHAT OTHERS ASKED
No questions answered in writing yet — when the government entity answers, each one lands here, with the ones that change who can bid called out.
ABOUT THIS RFP
RFP number
TI-26-784
Budget
$10,000 maximum award for the 12-month trial period
Published
Entity type
City
State
California
Summarized from the City of Long Beach portal.
HOW TO SUBMIT
Submit proposals electronically through LongBeachBuys.com; late proposals or proposals sent through other channels are not accepted. The package is a Narrative Proposal on the City's editable template (answers of 250 words or fewer), a Cost Proposal in Microsoft Excel not to exceed $10,000, and the signed mandatory attachments (Authorization and Certification, Local Preference Program), plus the Privacy Policy Attachment, AI Vendor Fact Sheet, and Vendor Information Security Assessment where they apply. Shortlisted proposers add financial stability documents. Send questions by email to rfppurchasing@longbeach.gov and keep the Long Beach Buys vendor profile current.
NAICS CODES & TAGS
541512
541519
Software Selection and Implementation
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due between July 23 and Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff watching this. Start free and see every change on the RFPs you open.
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