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City of Los Angeles
· City
· California
On-Call Art Handling Services
PROPOSALS DUE
October 05, 2026, 2:00 pm PDT
Closed
Deadline moved 2× · latest was Oct 1 → now Oct 5 · +4 days
WHAT THEY WANT
(Summarized from the RFP)
Los Angeles World Airports (LAWA) seeks qualified firms to provide on-call art handling services supporting the LAX Art Exhibitions Program at Los Angeles International Airport (LAX) and Van Nuys Airport (VNY). The program features diverse contemporary solo and group exhibitions of two- and three-dimensional artwork in all media, displayed in publicly accessible, secure areas within airline terminals. LAWA intends to establish a pre-qualified pool of firms across three distinct service categories, and may award contracts to more than one firm.
DOCUMENT SET
18 documents
· 21.9MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
3 changes
WHAT OTHERS ASKED
32 questions answered
▶
Please confirm the anticipated contract commencement date and whether the intended maximum contract term is three years, consisting of an initial one-year term and two one-year renewal options. Reference: Request for Proposals, Sections 1.1 and 5.3, printed pages 3 and 28; Exhibit 4, PDF page 1; Submittal E, Forms A and B. Relevant language: The Request for Proposals describes an expected one-year contract with two renewal options, and Section 5.3 lists an approximate commencement date of June 2026. Exhibit 4 identifies the term as three years, and the cost forms request rates for Years 1, 2 and 3.
Award & contract
▶
Please confirm whether the questions and answers issued under the cancelled On-Call Art Handling Services solicitation remain applicable to this reissued solicitation. If any prior responses remain applicable, will Los Angeles World Airports incorporate or republish them through Bonfire? Reference: “QA for RFP Art Handling Services” issued under the prior solicitation. Relevant language: The reissued solicitation contains substantially similar requirements, but the prior questions-and-answers document is not included in the current supporting documentation.
Administrative
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Please confirm whether this solicitation is considered a public works project and whether California Department of Industrial Relations registration is mandatory for proposers and subcontractors responding to Categories B and C. If registration is not required for those categories, what should an unregistered proposer enter in the Department of Industrial Relations number field? Reference: Acknowledgment Letter, PDF page 2, “Department of Industrial Relations.” Relevant language: The Acknowledgment Letter states that no contractor or subcontractor may be listed on a proposal or awarded a contract for a public works project unless registered with the California Department of Industrial Relations, and it requests the proposer’s registration number.
Eligibility · Compliance
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Please confirm whether the Contractor Responsibility Program Questionnaire and Contractor Responsibility Program Pledge of Compliance must be submitted with the proposal or only if requested during negotiations. If they are required with the proposal, please confirm where they should be uploaded in Bonfire. Reference: Request for Proposals, Section 4.5, printed page 25; Exhibit 3, Section 20.2, printed page 18. Relevant language: Section 4.5 states that additional financial-resources and responsibility information may be requested during negotiations and contract preparation. Section 20.2 of the sample agreement states that the Contractor Responsibility Program Questionnaire and Pledge of Compliance must be submitted with the proposal.
Compliance · Award & contract
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Please confirm which rate applies to work performed between 9:00 p.m. and 10:00 p.m. and whether all work performed during the stated night shift should be billed at the after-hours rate. Please also confirm whether overtime performed outside the defined after-hours period should nevertheless be billed at the after-hours rate. Reference: Request for Proposals, Section 5.3, printed page 28; Submittal E, Forms A and B, Notes 4 and 5. Relevant language: Section 5.3 defines the night shift as 10:00 p.m. to 5:00 a.m. The cost forms define after-hours work as 9:00 p.m. to 5:00 a.m. and state that approved overtime will be paid at the after-hours rate.
Pricing
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Please clarify how Category C pricing should be completed for objects that do not fall squarely within either stated size tier, including objects that weigh more than 200 pounds, objects weighing 40–200 pounds that are not larger than eight feet, and objects weighing less than 40 pounds that are larger than eight feet. Please also confirm how proposers should complete the requested out-of- state transportation ranges and how those ranges will be evaluated. Reference: Submittal E, Form C, Category C Cost Proposal. Relevant language: Form C defines the Small/Medium tier as objects up to 39 pounds and no larger than eight feet in any dimension. It defines the Large tier as objects weighing 40–200 pounds and larger than eight feet in any dimension. The transportation section requests dollar ranges per $5,000 and $10,000 of value, although the workbook instructions otherwise require numeric entries in every blank.
Pricing
All 32 answers open with a free account.
ABOUT THIS RFP
RFP number
0505-2026-08-RFP
Budget
Not Assigned
Published
Entity type
City
State
California
Summarized from the City of Los Angeles portal.
HOW TO SUBMIT
Proposals must be submitted electronically via LAWA's Bonfire procurement portal at https://lawa.bonfirehub.com. No other submission method is accepted — hard copy delivery, email, and facsimile are explicitly not accepted. Proposers must be registered in both the City's Regional Alliance Marketplace for Procurement (RAMP) at www.rampla.org and in Bonfire before downloading documents or submitting a proposal. Files must be uploaded in MS Word, MS Excel, or Adobe PDF format; each file has a maximum size of 1,000 MB. File names must match the label of the requested information as outlined in Bonfire. Supplementary artwork, visual aids, films, and other extraneous materials will not be accepted or reviewed. Proposals must be written in English, single-spaced, with a minimum Arial 12-point font. Only one proposal per firm will be accepted; firms applying to multiple art service categories must do so within a single proposal.
NAICS CODES & TAGS
541990
Event Management and Logistics
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
This RFP has closed
Proposals were due October 05, 2026, 2:00 pm PDT. Leads tracks active RFPs from posting to deadline.
