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City of Newport Beach
· City
· California
On-Call Communications, Creative, Marketing, Public Relations and Multimedia Services
PROPOSALS DUE
October 13, 2026, 1:00 pm PDT
Closed
Deadline moved 2× · latest was Oct 6 → now Oct 13 · +7 days
WHAT THEY WANT
(Summarized from the RFP)
The City of Newport Beach is seeking qualified firms to provide on-call communications, creative, marketing, public relations, and multimedia services on an as-needed basis across City departments. The engagement covers a broad range of professional services, including: communications and marketing strategy, planning, and counsel; messaging, talking points, speeches, and presentations; press releases, media advisories, and media relations support; articles, newsletters, website content, social media content, and editorial services; public outreach, community engagement, and public awareness campaigns; advertising, promotional campaigns, and digital marketing; creative direction, graphic design, branding, and visual storytelling; print and digital collateral such as brochures, flyers, fact sheets, and mailers; infographics, illustrations, maps, signage, and presentation materials; photography, video production, editing, animation, motion graphics, and audio production; social media graphics and digital content; research, audience analysis, benchmarking, and performance measurement; and quick-turn communications, writing, design, and multimedia support.
DOCUMENT SET
6 documents
· 2.4MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
CHANGES SINCE PUBLISHED
3 changes
WHAT OTHERS ASKED
148 questions answered
▶
Is a City of Newport Beach business license required at the time of proposal submission, or only upon contract award?
Eligibility
▶
The Bidder/Proposer Information Form states that two (2) authorized signatures are required if the proposer is a corporation, unless otherwise specified in the organization’s bylaws or corporate resolution. Please confirm whether a corporate resolution designating a single authorized signatory will be accepted, and whether a copy of that resolution must be attached to the submittal.
Compliance
▶
Is there a page limit, format requirement or file type requirement for the Response File?
Compliance · Submission
▶
Will the City accept a Professional Liability policy with a $2,000,000 aggregate limit, or a primary policy combined with an excess layer that together reach the required aggregate limit? Consistent with Terms and Conditions Section XIX, please confirm that certificates of insurance and required endorsements are due following issuance of the Notice of Intent to Award, rather than at the time of proposal submission.
Eligibility · Compliance
▶
Is Drone Liability Insurance required for proposers who will not use drones or aerial photography in performing this contract? If not, please confirm that such proposers may indicate this on the Insurance Requirements and Attestation Form without it being treated as an exception.
Eligibility
▶
Exhibit C Section 4.E requires the Consultant to cause subcontractors to purchase General Liability and Professional Liability (Errors & Omissions) coverage at the stated limits. Please confirm whether a subcontractor’s required coverage may be satisfied through the Consultant’s own policies where the subcontractor is a covered independent contractor under those policies, or whether each subcontractor must maintain separate policies.
Eligibility
All 148 answers open with a free account.
ABOUT THIS RFP
RFP number
27-06
Budget
Not Assigned
Published
Entity type
City
State
California
Summarized from the City of Newport Beach portal.
HOW TO SUBMIT
Proposals must be submitted electronically through the City of Newport Beach PlanetBids portal at http://www.newportbeachca.gov/bidderportal. Proposers must first register on the portal and download all solicitation documents. To submit, click the 'Place eBid' button, complete the 'Detail' tab, then upload all required attachments via the 'Attachments' tab. Required attachments include: (1) Response File addressing firm qualifications, key personnel, and method of approach; (2) Cost File uploaded as a separate file — do not include cost information in the main Response File; (3) Proposer Required Questionnaire; (4) Bidder/Proposer Information Form; (5) Statement of Compliance; (6) Affidavit of Non-Collusion and Non-Discrimination; (7) Affidavit of Non-Federal Lobbyist Requirements Certification; (8) Vendor Conflict of Interest Disclosure Form; (9) Debarment and Suspension Certification; and (10) Insurance Requirements and Attestation Form. Any active addenda must be electronically acknowledged before the proposal is accepted. Click the green 'Submit' button to finalize and transmit the proposal. Late proposals will not be considered. For technical issues with the portal, contact PlanetBids support at (818) 992-1771, Monday through Friday, 7am–5pm Pacific Time, or use the 'Help Center' button on the PlanetBids homepage.
NAICS CODES & TAGS
541820
541613
541430
Public Affairs Consulting
Marketing and Advertising Strategy
Strategic Communication
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
This RFP has closed
Proposals were due October 13, 2026, 1:00 pm PDT. Leads tracks active RFPs from posting to deadline.
