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City of Pasadena
· City
· California
P-60214 Public Records Act System Replacement (RFI)
PROPOSALS DUE
December 04, 2026, 5:00 pm PST
37 days left
WHAT THEY WANT
(Summarized from the RFP)
The City of Pasadena's Information Technology Department is issuing a Request for Information to learn what commercial solutions exist to replace its Public Records Act request management system. The current system was built in-house and has run for more than a decade. Its aging architecture, accessibility gaps and limits such as a 25 MB file-size ceiling make it hard to keep up with the growing complexity of records requests. No contract will be awarded from this RFI; the responses will shape the City's strategy for a later competitive procurement.
DOCUMENT SET
1 document
· 441.9KB
CHANGES SINCE PUBLISHED
No amendments recorded yet. If the entity publishes changes, they will be summarized here.
WHAT OTHERS ASKED
No questions answered in writing yet — when the government entity answers, each one lands here, with the ones that change who can bid called out.
ABOUT THIS RFP
RFP number
2026-RFI-0561
Budget
Not Assigned
Published
Entity type
City
State
California
Summarized from the City of Pasadena portal.
HOW TO SUBMIT
Submit the response electronically through the City of Pasadena's OpenGov eProcurement portal (https://procurement.opengov.com/portal/pasadena/projects/315102) by creating a vendor profile, starting a draft proposal, acknowledging all addenda, accepting the City's terms, answering the required vendor questions and uploading required forms. Do not upload zip files. Questions go through the portal Q&A function; do not contact City employees about the solicitation. Addenda issued after submission require acknowledgement and resubmission.
NAICS CODES & TAGS
541512
Software Selection and Implementation
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
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A free account opens this RFP in full, starting with the rest of the description above — and 5 RFPs a week, no card.
Changes since published
Every amendment filed after it goes out, summarized.
What others asked
Every question the government entity answers in writing, with the ones that matter called out.
The documents
The set as published, in one folder or as direct links to the document.
Matched to you
The RFPs that fit the NAICS codes and tags you save; open up to 5 a week in full.
