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City of San Diego
· City
· California
Real Estate Property Management Software Solution
PROPOSALS DUE
October 19, 2026, 2:00 pm PDT
Closed
Deadline moved 2× · latest was Oct 16 → now Oct 19 · +3 days
WHAT THEY WANT
(Summarized from the RFP)
The City of San Diego's Economic Development Department seeks proposals for the procurement, implementation, and ongoing maintenance of a comprehensive real estate property management software solution to replace the City's current system, REportfolio. The City manages approximately 850 leases and related agreements across a diverse portfolio that includes parks, police stations, fire stations, libraries, maintenance yards, administrative buildings, and two municipal airports — Montgomery-Gibbs Executive Airport and Brown Field Municipal Airport — as well as space leased from private landlords. The City also manages assets as Successor Agency to a former redevelopment agency.
DOCUMENT SET
8 documents
· 6.9MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
2 changes
WHAT OTHERS ASKED
22 questions answered
▶
Regarding Exhibit D Software Requirements. Please confirm a few things about the exhibit. 1. Is the file currently posted as "20260901120649200 Exhibit D_Software Requierments.xlsx" the correct requirements workbook for this solicitation? 2. If it is correct, should we complete all twelve requirement tabs as presented and disregard the four worksheet names listed in the Proposer Instructions? Please also confirm whether the yellow and green tab color coding carries any meaning for how we respond. 3. If it is correct, which instructions govern our responses, the 0 to 4 score scale in the workbook or the compliance ratings in the Scope of Work? If the score scale governs, please confirm which scores the City will treat as Fully Compliant, Partially Compliant, and Not Compliant, since item 2.7 attaches consequences to a Partially Compliant answer without a written explanation.
Submission · Compliance
▶
It is understood that the City of San Diego (CoSD) is seeking a cloud-based Real Estate Property Management Software Solution. Please clarify whether the CoSD will provide the required cloud infrastructure for hosting the solution, or whether the selected vendor will be responsible for setting up and managing the cloud infrastructure.
Scope/requirements · Pricing
▶
Please confirm whether the CoSD requires one Production environment and one Test environment, as indicated in Exhibit D.
Scope/requirements
▶
Is there a specific timeline for implementation, including an estimated duration and a proposed start date?
Deadline · Scope/requirements
▶
The RFP indicates that the City manages approximately 850 leases and other agreements related to its real estate portfolio. Does the City manage any asset leases as part of this portfolio?
Administrative
▶
What is the total square footage of CoSD owned and operated facilities?
Administrative
All 22 answers open with a free account.
ABOUT THIS RFP
RFP number
10090532-27-V
Budget
Not Assigned
Published
Entity type
City
State
California
Summarized from the City of San Diego portal.
HOW TO SUBMIT
Proposals must be submitted to the City of San Diego Purchasing and Contracting Department (P&C). Proposers may submit electronically via the City's PlanetBids eBidding System or, alternatively, submit one original hard copy and one electronic copy (thumb drive or CD) in a sealed envelope delivered to P&C at 1200 Third Avenue, Suite 200, San Diego, CA 92101. The Solicitation Number and Closing Date must be referenced in the lower-left corner of the envelope. Faxed and emailed proposals are not accepted. If an electronic submission via PlanetBids does not include an authorized electronic signature page (e.g., Adobe Sign or DocuSign), the City may require submission of original hard copies prior to contract execution. A completed and signed RFP signature page — with the most recent addendum listed as acknowledgement of all addenda issued — is required.
NAICS CODES & TAGS
541511
541512
Information Technology Support Services
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
This RFP has closed
Proposals were due October 19, 2026, 2:00 pm PDT. Leads tracks active RFPs from posting to deadline.
