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City of Los Angeles
· City
· California
Special Events Coordinator
PROPOSALS DUE
November 08, 2026, 11:59 pm PST
23 days left
WHAT THEY WANT
(Summarized from the RFP)
The Los Angeles Public Library is seeking a qualified firm to serve as its Special Events Coordinator, planning, directing, coordinating, producing, and managing special events at the Central Library and, occasionally, its 72 branch libraries and off-site Library-led events. The primary role is to act as the lead point of contact for outside parties who rent Library venues — Meeting Rooms A and B, the Rotunda, the Taper Auditorium, the Special Collections Reading Room, the Atrium, and the Thornton and Children's Courtyards — for weddings, galas, and other full-service catered events. Roughly thirty private rental events occur each fiscal year, ranging from ten guests to 250 guests across multiple spaces, and the coordinator must be on-site for the entire event, including load-in and strike.
DOCUMENT SET
32 documents
· 11.7MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
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CHANGES SINCE PUBLISHED
No amendments recorded yet. If the entity publishes changes, they will be summarized here.
WHAT OTHERS ASKED
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ABOUT THIS RFP
RFP number
44-046
Budget
Not Assigned
Published
Entity type
City
State
California
Summarized from the City of Los Angeles portal.
HOW TO SUBMIT
Electronic submission only: proposers create or use a Google Account, upload the complete proposal as a single OCR-searchable PDF (not password-protected) to their Google Drive, and share it with laplbidsubmissions@lapl.org, dgomez@lapl.org, contracts@lapl.org, kbowles@lapl.org, claudia.aguilar@lapl.org, lily.phaneuf@lapl.org and ethomsen@lapl.org. Sections must follow the Section H Proposer Checklist order. Registration and bookmarking of the opportunity on RAMP (www.rampla.org) are required to access the RFP and receive addenda.
NAICS CODES & TAGS
541990
Event Management and Logistics
ACROSS 539 RFPS
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