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City of San Jose
· City
· California
Agenda Management System
PROPOSALS DUE
October 20, 2026, 12:00 pm PDT
27 days left
WHAT THEY WANT
The City of San José is soliciting quotes from qualified vendors for a cloud-based Agenda Management System to support the Office of the City Clerk in running City Council, Council Committee, and Boards and Commissions meetings. The Clerk's office manages agenda development and the legislative process end to end, including preparation, review, approval, publication and archiving of agenda materials, and needs a comprehensive system that keeps these meetings compliant with the Ralph M. Brown Act, open-meeting teleconference rules, the Maddy Act, accessibility standards, records retention and California privacy law.
DOCUMENT SET
11 documents
· 1.4MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
No amendments — so the deadline and requirements on this page are the ones that still apply.
WHAT OTHERS ASKED
No questions answered in writing yet — when the government entity answers, each one lands here, with the ones that change who can bid called out.
ABOUT THIS RFP
RFP number
PUR-RFQ2026.08.10063
Budget
Not Assigned
Published
Entity type
City
State
California
HOW TO SUBMIT
Submit electronically through Biddingo (biddingo.com/sanjose); registration with Biddingo is required and free. Upload all required forms (Response Certification, Local and Small Business Preference request, Cost Proposal, Customer References, Respondent Questionnaire, Acknowledgement Form) and click Submit; a submission is complete only when Biddingo issues an electronic receipt. Questions and objections go through the Biddingo Question and Answer portal. Procurement contact: Brianna Duran, brianna.duran@sanjoseca.gov.
NAICS CODES & TAGS
541512
541511
Software Selection and Implementation
ACROSS 310 RFPS
RFPs changed their terms while active.
22 days is the median window from publication to due date; day 14 is the median first change for the 62 that changed. 310 RFPs published from July 23 to September 14, 2026.
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Changes since published
Every amendment filed after it goes out, summarized.
What others asked
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