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City of San Jose
· City
· California
Agenda Management System
PROPOSALS DUE
October 20, 2026, 12:00 pm PDT
4 days left
WHAT THEY WANT
(Summarized from the RFP)
The City of San José is soliciting quotes from qualified vendors for a cloud-based Agenda Management System to support the Office of the City Clerk in running City Council, Council Committee, and Boards and Commissions meetings. The Clerk's office manages agenda development and the legislative process end to end, including preparation, review, approval, publication and archiving of agenda materials, and needs a comprehensive system that keeps these meetings compliant with the Ralph M. Brown Act, open-meeting teleconference rules, the Maddy Act, accessibility standards, records retention and California privacy law.
DOCUMENT SET
11 documents
· 1.4MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
No amendments recorded yet. If the entity publishes changes, they will be summarized here.
WHAT OTHERS ASKED
No questions answered in writing yet — when the government entity answers, each one lands here, with the ones that change who can bid called out.
ABOUT THIS RFP
RFP number
PUR-RFQ2026.08.10063
Budget
Not Assigned
Published
Entity type
City
State
California
Summarized from the City of San Jose portal.
HOW TO SUBMIT
Submit electronically through Biddingo (biddingo.com/sanjose); registration with Biddingo is required and free. Upload all required forms (Response Certification, Local and Small Business Preference request, Cost Proposal, Customer References, Respondent Questionnaire, Acknowledgement Form) and click Submit; a submission is complete only when Biddingo issues an electronic receipt. Questions and objections go through the Biddingo Question and Answer portal. Procurement contact: Brianna Duran, brianna.duran@sanjoseca.gov.
NAICS CODES & TAGS
541512
541511
Software Selection and Implementation
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
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free account required
A free account opens this RFP in full, starting with the rest of the description above — and 5 RFPs a week, no card.
Changes since published
Every amendment filed after it goes out, summarized.
What others asked
Every question the government entity answers in writing, with the ones that matter called out.
The documents
The set as published, in one folder or as direct links to the document.
Matched to you
The RFPs that fit the NAICS codes and tags you save; open up to 5 a week in full.
