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El Dorado County
· County
· California
Artificial Intelligence-Enabled Probation Report Generation and Operations Software Platform
PROPOSALS DUE
October 16, 2026, 3:00 pm PDT
Due today
WHAT THEY WANT
(Summarized from the RFP)
El Dorado County, California, on behalf of its Probation Department, is seeking a mature, commercially supported, out-of-the-box artificial intelligence software platform for probation report generation and field operations supporting adult and juvenile justice workflows. The Department needs timely, accurate and legally defensible court reports, efficient field supervision documentation and rapid access to detailed client information, and expects the platform to streamline court report preparation, improve officer productivity, reduce clerical burden and strengthen compliance with California law. The successful firm will enter a three-year agreement for services.
DOCUMENT SET
11 documents
· 1.7MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
1 change
WHAT OTHERS ASKED
66 questions answered
▶
Attachment D requirement IDs. Requirement ID RWD-002.1 appears on two separate rows. Please confirm whether the second instance should be numbered RWD-002.2, and how the County would like both addressed in the response.
Administrative
▶
Proprietary information. Section 13.0 refers Proposers to Section 3 for submittal instructions regarding proprietary information, but Section 3 does not address it. Please confirm that the separate document described in Attachment B, Required Statements, is the intended method, and whether the County also wants affected pages marked.
Compliance
▶
Attachment E format. Section 3.2 requires all three attachments be submitted in their original formats and not altered, while Section 3.2.3 states that responses to Attachment E should be provided on a separate sheet of paper. Please confirm which format the County prefers.
Submission
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Must references be for probation or court- report deployments specifically, or may they be other government agencies using the same platform?
Compliance
▶
Attachments C and D must be submitted in original format. May proposers add explanatory comments in an adjacent column or a separate sheet?
Submission
▶
Field operations: which devices and operating systems are County-approved (iOS, Android, Windows tablets), and is a mobile device management platform in use? Does "mapping integration where applicable" refer to a specific County GIS?
Scope/requirements
All 66 answers open with a free account.
ABOUT THIS RFP
RFP number
2026-0147
Budget
Not Assigned
Published
Entity type
County
State
California
Summarized from the El Dorado County portal.
HOW TO SUBMIT
Online submission through the County's PlanetBids portal (https://pbsystem.planetbids.com/portal/48157/portal-home) is strongly encouraged; firms must register with PlanetBids, and the closing is governed by the PlanetBids web clock, which rejects late submittals. Hard-copy responses are accepted at the proposer's own risk only at County of El Dorado, Procurement and Contracts Division, 330 Fair Lane, Placerville, CA 95667, as one original plus one PDF copy on a USB drive in a sealed container marked with the RFP number and title, with the Cost Proposal in a separate sealed envelope marked "RFP 2026-0147 - Cost Proposal". Responses must include Attachments B through I (Response Information and Certification, Security/Technical/Functional Assessment, Requirements Matrix, AI Fact Sheet, and the staff qualifications, firm experience, project approach and references response documents). Questions and addenda are handled through PlanetBids.
NAICS CODES & TAGS
541511
541512
541519
Software Selection and Implementation
Public Safety Consulting
Data Analytics and Research Services
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
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Changes since published
1 change filed since it went out, summarized, so a date or a requirement never shifts without you knowing.
What others asked
66 questions the government entity answered in writing — the answers bind.
The documents
The set as published, in one folder or as direct links to the document.
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