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Cowlitz Indian Tribe
· Tribal government
· Washington
Comprehensive Emergency Management Plan
PROPOSALS DUE
October 28, 2026, 5:00 pm PDT
12 days left
WHAT THEY WANT
(Summarized from the RFP)
The Cowlitz Indian Tribe is seeking an experienced emergency management consultant to work with the Emergency Management division of its Public Safety Department to write two foundational documents: a Tribal Emergency Management Code and an all-hazards Comprehensive Emergency Management Plan covering preparedness, response, recovery, and mitigation. The Tribe has about 5,000 members and 500 employees, a reservation in Ridgefield, Washington, and offices along the Interstate 5 corridor from Vancouver to Tukwila. It has no active emergency plans to build from and limited emergency management staff, so the plan must be practical, scalable, and clear about who does what, when, and under what authority.
DOCUMENT SET
2 documents
· 1.4MB
CHANGES SINCE PUBLISHED
1 change
WHAT OTHERS ASKED
81 questions answered
▶
Meetings and travel (Section 10, p. 14). For the kickoff, stakeholder interviews, planning workshops, review meetings, and Tribal Council and Code Committee presentations, which activities does the Tribe expect to be conducted in person, and which may be conducted virtually? Please confirm whether virtual workshops are acceptable and how many on-site visits proposers should budget.
Scope/requirements
▶
Continuity (Section 4, p. 4; Task 4, p. 6; Task 5.A, p. 8). Continuity of government appears in both the Code and the CEMP, and the Tribe is developing a separate Continuity Plan. How should the CEMP address continuity so that it complements that plan and avoids duplicating its content?
Scope/requirements
▶
Hazards, risk assessment availability, and annexes (Task 3, p. 6; Task 5.C, p. 9; Section 15, pp. 16–17). With the Tribe’s Hazard Mitigation Plan update beginning in fall 2026, does the Tribe have a preferred priority list of hazards, or should the contractor derive it from the Clark County HMP and regional assessments? Will the updated Clark County HMP risk assessment and relevant Tribal inputs be available during the Task 3 timeframe? If not, what interim information should proposers assume will be available? How many hazard- specific annexes should the base price include, with additional annexes priced as optional services?
Scope/requirements · Pricing
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Code development role and final deliverable (Section 4, p. 4; Task 4, p. 6; Task 9, p. 11). Task 4 states that the contractor “shall develop a draft code,” and Section 4 states that Code development follows the Tribe’s Code development process with Legal Department support. Is the contractor expected to draft the Emergency Management Code language for Legal Department review, including any legal drafting, or provide technical emergency management content and review, edit, and incorporate language drafted by the Tribe’s Legal Department? Also, Task 9 is titled “Final Code” but refers to providing “a final CEMP” for presentation to the Code Committee. Please confirm that Task 9 covers the final Emergency Management Code only.
Scope/requirements
▶
Existing materials (Section 4, p. 4; Tasks 1–3, pp. 5–6). Can the Tribe share, now or under the NDA in Section 17.B, any Tribe-specific materials from the University of Washington Emergency Management Code project beyond the published report, the Continuity Plan in development, the Tribe’s inputs to the Clark County Hazard Mitigation Plan update, and any existing hazard or risk information? These materials would help proposers scope the work to incorporate or cross-reference existing information without duplicating it. Please also confirm whether the public University of Washington ResearchWorks item contains the complete project materials or whether additional materials will be provided.
Scope/requirements
▶
Reporting requirements: Are there any specific reporting requirements associated with this project, including reporting to Tribal leadership or requirements related to grants or other funding sources?
Compliance
All 81 answers open with a free account.
ABOUT THIS RFP
RFP number
RFP26.52129.01
Budget
Not Assigned
Published
Entity type
Tribal government
State
Washington
Summarized from the Cowlitz Indian Tribe portal.
HOW TO SUBMIT
Submit by email as a PDF to citadminrfps@cowlitz.org with the subject line "RFP – Comprehensive Emergency Management Plan – [Company Name]". Include, at a minimum, a cover letter, firm qualifications, relevant project examples, experience with Tribal governments or small jurisdictions, approach and methodology, project team, schedule, deliverables, stakeholder engagement approach, approach to Tribal sovereignty, at least three references, a detailed not-to-exceed cost proposal by task including travel, and stated assumptions and exclusions. Price any optional services separately from the base proposal. Direct questions to Katy Wolf, Emergency Manager (kwolf@cowlitz.org).
NAICS CODES & TAGS
541611
541690
Disaster Response Planning
Community Risk Assessment
Policy Analysis
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