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Sacramento County
· County
· California
County Clerk Recorder Notification System
PROPOSALS DUE
October 12, 2026, 4:00 pm PDT
Closed
WHAT THEY WANT
(Summarized from the RFP)
Sacramento County's Department of General Services, on behalf of the Department of Technology and in partnership with the County Clerk/Recorder (CCR), has issued a Request for Information to survey the market for an off-the-shelf notification solution that satisfies California Senate Bill 255. Effective on or before January 1, 2027, SB 255 requires county recorders to notify, by mail, the parties executing a deed, quitclaim deed, mortgage or deed of trust within 30 days of recording, and each notice must include the Assessor's Parcel Number (APN). The law also allows recorders to offer an optional electronic notification program, which Sacramento County intends to pursue.
DOCUMENT SET
1 document
· 326KB
CHANGES SINCE PUBLISHED
No amendments were filed before it closed.
WHAT OTHERS ASKED
29 questions answered
▶
Given the October 12, 2026 RFI response deadline, the requirement to begin testing by December 1, and the minimum four-week test period, what acquisition and contracting schedule does the County anticipate, and would it accept a phased launch or interim production process if full implementation cannot be completed before January 1, 2027?
Scope/requirements
▶
What matching rules, accuracy thresholds, and acceptance criteria will the County apply when associating Recorder records with Assessor APNs, owner names, and tax-bill addresses, and which party will be responsible for researching and resolving unmatched or ambiguous records?
Scope/requirements
▶
Please provide historical or estimated daily, weekly, and annual volumes for each document type subject to SB 255, including peak-day volumes, typical numbers of parties per recorded document, and the anticipated number of voluntary electronic-notification subscribers.
Scope/requirements
▶
Will the Recorder require Assessor's Parcel Numbers on the first page of recorded documents as a condition of recording under Section 27297.7(b)(2), and if so, from what date?
Administrative
▶
Does the County intend the electronic notification subscription to be free to the public, or will the County recover costs through a fee under Section 27297.7(f)?
Scope/requirements
▶
Has the Board of Supervisors adopted, or scheduled, the authorizing resolution required by Section 27297.7(a)? Does the County plan a competitive solicitation under Section 27297.7(e), and what is the expected award date given the December 1, 2026 testing start?
Administrative
All 29 answers open with a free account.
ABOUT THIS RFP
RFP number
2026-RFI-0105
Budget
Not Assigned
Published
Entity type
County
State
California
Summarized from the Sacramento County portal.
HOW TO SUBMIT
Submit electronically through the Sacramento County OpenGov procurement portal (https://procurement.opengov.com/portal/saccounty); create a free OpenGov Procurement account, then use "Submit Response" on the RFI page. Upload the completed 2026-RFI-0105 Solution Requirements workbook (downloaded from OpenGov, not from the PDF), a white paper or solution summary, any additional SB 255 compliance information, and the executed Proprietary Information Agreement if claiming confidentiality.
NAICS CODES & TAGS
541512
541511
Software Selection and Implementation
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
This RFP has closed
Proposals were due October 12, 2026, 4:00 pm PDT. Leads tracks active RFPs from posting to deadline.
