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University of Washington
· Education
· Washington
Enterprise Transportation Information Technology Strategy, Governance, and Program Management Services
PROPOSALS DUE
October 16, 2026, 3:00 pm PDT
Due today
WHAT THEY WANT
(Summarized from the RFP)
The University of Washington, on behalf of the UW Facilities Business Innovation and Technology department, is seeking a firm to provide enterprise technology strategy, governance, and program and project management services for its Transportation Application Systems portfolio. The portfolio spans the Seattle, Bothell and Tacoma campuses and UW Medicine, and covers transportation operations and mobility services, parking systems with payment and enforcement capabilities, access and credentialing integrations, enterprise data and systems integration, customer-facing transportation services, and business process modernization.
DOCUMENT SET
7 documents
· 1.1MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
1 change
WHAT OTHERS ASKED
111 questions answered
▶
For a consulting engagement producing governance documents, spreadsheets, schedules and presentations, what accessibility evidence is required at bid time, and is a product VPAT/ACR required? Where the proposed baseline uses no AI on UW data, how should the Attachment E affirmation be completed, and are any AI-specific disclosures still required?
Compliance
▶
Accessibility requirements for consulting deliverables Reference: Attachment C - UW Digital Accessibility Rider. For a professional-services engagement in which the primary deliverables are documents, presentations, spreadsheets, dashboards, governance materials and project-management artifacts rather than a commercial software product, please clarify the applicable accessibility deliverables and whether an Accessibility Conformance Report/VPAT is required.
Compliance
▶
Given the attached AI Technology Rider, does UW anticipate that the selected contractor should incorporate AI-enabled analysis, knowledge access, or decision-support capabilities into the engagement, or should AI be considered only where specifically proposed and approved by UW? If AI is considered, are there UW-approved AI platforms/models that proposers should prioritize?
Compliance
▶
AI tools — Reference: Attachment E - UW AI Technology Rider. If a Contractor uses commercially available generative-AI or productivity tools to assist with development of project-management artifacts, meeting summaries, analysis, dashboards, or documentation, does UW require prior approval of each tool? Will UW identify approved AI platforms/environments that may be used with University information?
Compliance
▶
Attachment E, Sec 2: AI tools. Does the AI Rider apply when the contractor delivers no AI technology but its staff use enterprise AI productivity tools under enterprise data terms to prepare deliverables?
Compliance
▶
Section 1.21 (Data-Security and Privacy) and Section 4 (Attachment D, Data Processing Agreement): What types of University Data or Confidential Data is the Contractor expected to access in performing this work (for example, payment card, student, employee, or credentialing data)? Should Proposers anticipate PCI DSS, FERPA, or other specific regulatory requirements?
Compliance
All 111 answers open with a free account.
ABOUT THIS RFP
RFP number
RFP-1255401-BD
Budget
$120,000 (FY27 not-to-exceed)
Published
Entity type
Education
State
Washington
Summarized from the University of Washington portal.
HOW TO SUBMIT
Submit through the University of Washington's Workday Strategic Sourcing portal (university-of-washington.public-portal.us.workdayspend.com); a supplier profile is required, and clicking "Bid" on the event opens the message portal. The response has two parts: all required questions, affirmations, forms and uploads completed in the event, and one written proposal narrative uploaded as a single PDF (preferred) or Word file, limited to 20 single-sided pages, 11 pt minimum font, numbered pages, with a table of contents and sections following the evaluation criteria. Attachment A (IT Services Rate Proposal Form) must be completed, signed and uploaded in its original Excel format. Proposals must be signed by an authorized representative. All questions go through the WSS message portal only.
NAICS CODES & TAGS
541512
541611
541618
Software Selection and Implementation
Organizational Development
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
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Changes since published
1 change filed since it went out, summarized, so a date or a requirement never shifts without you knowing.
What others asked
111 questions the government entity answered in writing — the answers bind.
The documents
The set as published, in one folder or as direct links to the document.
Matched to you
The RFPs that fit the NAICS codes and tags you save; open up to 5 a week in full.
