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City of Pasadena
· City
· California
On-Call Arborist and Land Surveying Services
PROPOSALS DUE
October 08, 2026, 4:00 pm PDT
Closed
WHAT THEY WANT
(Summarized from the RFP)
The City of Pasadena's Planning & Community Development Department is seeking qualified firms for on-call arboricultural and/or land surveying services. The solicitation is split into two groups that are evaluated and awarded independently, and vendors may respond to either or both. The department handles an annual average of 200 tree removal applications and 50 subdivision-related applications, and this contract supplies the licensed professional review capacity those volumes require.
DOCUMENT SET
7 documents
· 2.1MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
No amendments were filed before it closed.
WHAT OTHERS ASKED
11 questions answered
▶
For Group A, please clarify whether the "Unit Cost" for the Certified Arborist line item should reflect a single arborist billing rate or a blended rate for the proposed team.
Pricing · Compliance
▶
The RFP appears to require both an hourly rate schedule and completion of the 50-hour Certified Arborist pricing table. For Group A, is the City requesting only these pricing components for evaluation purposes, or does the City also expect proposers to provide a task-based level of effort and fee breakdown for the services described in the Scope of Work?
Pricing · Compliance
▶
If a firm is proposing on two disciplines, can we have one point of contact per each discipline?
Compliance
▶
The RFP (Section 13.2(e)) requires "a proposed work schedule to indicate duration and completion dates, including the dates of Deliverables/Milestones and estimates of the amount of time to be spent with City Staff during each phase of the project." Given the on-call nature of this contract, please specify what the City is looking for in terms of a schedule.
Compliance
▶
Section 8 requests a 'lump-sum price and/or unit price,' while the Price Proposal tables for Groups A and B list estimated hours by position. Please confirm that proposers should provide fully burdened hourly rates in lieu of a lump-sum price for the on-call services.
Pricing · Compliance
▶
Can the City confirm that if a firm is to pursue both Arborist and Surveying services, we are to submit 1 technical proposal (inclusive of both), and 1 cost proposal (inclusive of both)? Or should these be submitted as separate files?
Compliance
All 11 answers open with a free account.
ABOUT THIS RFP
RFP number
2026-RFP-0444
Budget
Not Assigned
Published
Entity type
City
State
California
Summarized from the City of Pasadena portal.
HOW TO SUBMIT
Proposals must be submitted electronically through the City of Pasadena's eProcurement Portal, and must be received in the system before the deadline; proposers are advised to upload sufficiently early. The entire proposal must be formatted on standard-size 8.5 x 11 pages in 12 point font only, and the Technical Proposal, Additional Data and Statement of Qualifications together may be no more than 50 pages in total. The Price Proposal must include all costs associated with the Technical Proposal as described in the Price Proposal instructions, and no pricing may be included in the Technical Proposal. Questions must be submitted directly through the eProcurement Portal Q&A function; proposers must not contact any City employee or official regarding the solicitation. Proposals received after the deadline may not be accepted.
NAICS CODES & TAGS
541620
541370
541690
Regulatory Compliance and Permitting
Natural Resource Management
Urban and Regional Development
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
This RFP has closed
Proposals were due October 08, 2026, 4:00 pm PDT. Leads tracks active RFPs from posting to deadline.
