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San José State University
· Education
· California
San José State University Website Redesign and Digital Ecosystem Transformation
PROPOSALS DUE
October 06, 2026, 2:00 pm PDT
Closed
Deadline moved · was Sep 29 → now Oct 6 · +7 days
WHAT THEY WANT
(Summarized from the RFP)
San José State University (SJSU) seeks a qualified firm to lead a comprehensive digital ecosystem transformation, modernizing the university's web presence through the design and implementation of two distinct digital experiences. The first is a Flagship Digital Ecosystem serving prospective students, parents, alumni, donors, and other external audiences. The second is an Internal Digital Experience serving current students, faculty, and staff. Both experiences will share a common design system, ecosystem strategy, and governance framework, but each requires independent information architecture, navigation, content strategy, user experience design, and potentially independent CMS implementation suited to its unique audience.
DOCUMENT SET
15 documents
· 5.1MB
Request for Proposals — full solicitation.pdf · 1.2MB
Addendum 1 — questions and answers.pdf · 210KB
Attachment A — scope of work and deliverables.pdf · 480KB
Attachment B — cost proposal form.xlsx · 64KB
Sample agreement and insurance requirements.pdf · 560KB
Pre-proposal meeting — sign-in sheet and slides.pdf · 1.8MB
More in the folder — every document opens with a free account.
CHANGES SINCE PUBLISHED
3 changes
WHAT OTHERS ASKED
47 questions answered
▶
Please clarify the factors driving the stated implementation/launch timeline and whether SJSU is open to a phased rollout of the Flagship Digital Ecosystem and Internal Digital Experience rather than a simultaneous launch.
Scope/requirements
▶
Please clarify the required post-launch support period and baseline scope, including support hours, SLAs/after- hours coverage, maintenance/enhancements/CMS upgrades, hosting treatment, and how support should be priced during the initial term and optional extensions.
Scope/requirements
▶
The CSU Data Privacy and Security Rider imposes obligations tied to access to University Data, including personnel background screening (Section 3(e)), a prohibition on personally owned devices (Section 3(d)), and a SOC 2 Type 2 report on request (Section 5(b)). Where the contractor works only with public-facing web content and does not create, store or transmit Level 1 or Level 2 data, does the Rider apply in full?
Award & contract
▶
Please confirm the cybersecurity documentation required with the proposal, including whether a HECVAT is required, when it must be submitted, and whether equivalent documentation such as SOC 2 Type II or ISO 27001 may be accepted.
Administrative
▶
Please clarify the scope of Analytics, SEO/AEO/GEO, and AI Discoverability work to be included in this engagement versus the parallel AEO/GEO engagement, including expected platforms/data access and whether AI-driven user-experience features are in scope.
Administrative
▶
What existing research, assessments, analytics, UX, governance, accessibility, SEO, content audit, CMS evaluation, and strategic roadmap materials will SJSU make available, when will they be available, and which foundational activities should the selected vendor validate rather than repeat?
Administrative
All 47 answers open with a free account.
ABOUT THIS RFP
RFP number
SJSU-RFP-00000837-2026
Budget
Not Assigned
Published
Entity type
Education
State
California
Summarized from the San José State University portal.
HOW TO SUBMIT
Proposals must be submitted electronically through CSUBUY (the California State University's official procurement platform, powered by Jaggaer). Vendors must be registered in CSUBUY with a complete supplier profile prior to submitting. All questions, clarifications, and substantive communications regarding the solicitation must be submitted through CSUBUY; direct email contact with the Procurement Professional is not authorized for substantive matters and will not be binding. The Technical Proposal and the Cost Proposal (Exhibit C – Bid Sheet) must be submitted separately. For technical assistance with the CSUBUY platform — including registration, login issues, file uploads, or system navigation — vendors should contact Jaggaer Supplier Support at https://www.jaggaer.com/supplier-support.
NAICS CODES & TAGS
541511
541512
541430
Website Development
Web Design
Community Engagement Strategy
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
This RFP has closed
Proposals were due October 06, 2026, 2:00 pm PDT. Leads tracks active RFPs from posting to deadline.
