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City of Santa Clarita
· City
· California
Volunteer Management Software
PROPOSALS DUE
October 08, 2026, 11:00 am PDT
Closed
WHAT THEY WANT
(Summarized from the RFP)
The City of Santa Clarita is seeking a vendor to provide, implement and support a new online volunteer management system to replace its legacy Samaritan system. The City runs a large municipal volunteer program promoted through SantaClaritaVolunteers.com, with more than 24,600 volunteer accounts and about 1,200 volunteer opportunities, both expected to grow, including the annual River Rally Clean-Up that registers and records hours for over 1,000 participants in a single day.
DOCUMENT SET
4 documents
· 2.6MB
CHANGES SINCE PUBLISHED
3 changes
WHAT OTHERS ASKED
52 questions answered
▶
What is the onsite versus remote expectation? Will the vendor be required to be onsite at the city for training, or can it be remote?
Scope/requirements
▶
For the implementation of the program, given the timeframe of Dec to January, will city staff be available to do approvals and user testing?
Scope/requirements
▶
Is this for one Department only or multiple?
Scope/requirements
▶
In section 3.3 on Integration, will the data be captured manually? What is the expectation?
Scope/requirements
▶
Do you have a cost based estimate for SMS and text message usage? Or an estimate monthly volume of messages you use?
Scope/requirements
▶
What’s the number of permissions for City staff needed to access to the system?
Scope/requirements
All 52 answers open with a free account.
ABOUT THIS RFP
RFP number
AE-26-27-16
Budget
Not Assigned
Published
Entity type
City
State
California
Summarized from the City of Santa Clarita portal.
HOW TO SUBMIT
Upload the proposal and all required forms through BidNet Direct (www.bidnetdirect.com/cityofsantaclarita); paper, email or fax submissions are non-responsive. Complete all pricing schedules using a software licensing pricing model. Addenda must be acknowledged digitally in BidNet and a printed, signed copy (including Addendum No. 1) submitted with the proposal. Include the designation of subcontractors/subconsultants, references and the signed Acknowledgement and Acceptance of Scope of Work. Questions only through the BidNet Question and Answer tab. Contact: Michele Arima, Buyer, marima@santaclarita.gov.
NAICS CODES & TAGS
541511
541512
Software Selection and Implementation
ACROSS 539 RFPS
MORE THAN
RFPs changed their terms while active.
25 days is the median window from publication to due date; day 16 is the median first change for the 113 that changed. 539 RFPs published and due: July 23 - Sept. 30, 2026.
Bid on five RFPs, and the odds are better than two in three that at least one changes its terms before the deadline. Larger firms have staff tracking this. Start free and you’ll have it at your fingertips too.
This RFP has closed
Proposals were due October 08, 2026, 11:00 am PDT. Leads tracks active RFPs from posting to deadline.
