Contract Lifecycle Management Solution

Washington State University is seeking a cloud-hosted, university-wide contract lifecycle management solution, with implementation, integration, training and support services. The initiative is co-led by the Vice Presidents for Finance and Business Services and for Research and by the Chief Information Officer. The University intends to select one solution that serves every contract type it handles: procurement contracts, affiliation agreements (its highest-volume type, including clinical affiliations placing health sciences students in hospital systems), real estate leases and sales, revenue agreements, and Office of Research agreements such as nondisclosure, intellectual property, licensing and data sharing agreements. The scope is organized around six priorities: real-time visibility, dashboards and communications on every contract, including current location, routing history, elapsed time at each stop, aging alerts and requester self-service; intelligent intake through a single guided entry point with automatic routing; risk-based contracting with templates, a clause library and obligation and renewal management; AI-powered clause and template intelligence, such as deviation detection, unmarked-change detection, risk flagging and OCR extraction for legacy contracts; automatic routing to data security, risk and compliance, and facilities reviewers; and support for revenue, research, intellectual property and data sharing agreements with restricted access by contract type.